Decide who might be harmed
It is good practice to ask employees and volunteers what they think the hazards are in their workplace and how they could be affected. They might notice hazards and risks in their daily tasks and activities that are not obvious to the person(s) carrying out the risk assessment. Any practical ideas of how to control risk without affecting their ability to perform the task or activity should also be discussed and fully considered. Remember, a control measure that introduces another hazard is not a suitable control.
It is useful to speak to representatives from specific groups who use your properties regularly. For example, if halls are used by dancing or keep-fit groups, it is important to speak to the group organisers to ensure that all potential hazards have been identified in their risk assessment process. You may assess their risk assessment to ensure that it is suitable for the activities being undertaken at the premises and evaluate any hazards and risks posed to employees, volunteers and other visitors and building users.
The following groups of people in particular should be considered:
- Employees and volunteers, both permanent and temporary (this includes cleaners, organists, administrators etc.)
- Children and young people
- People with disabilities
- Contractors
- Maintenance workers
- Home workers
- Lone workers
- Members of the public
- Neighbouring occupants
- The minister