The Protecting Vulnerable Groups Scheme (PVG Scheme) is about making sure that those working with vulnerable groups are safe to do so.
PVG Scheme - Online Application Process
Disclosure Scotland changed their process in 2020 in response to the COVID-19 pandemic and have now retired the previous word version PVG Application Form which was introduced at that time. Disclosure Scotland has now introduced a new online system which requires the applicant to complete an online PVG Application direct with Disclosure Scotland.
Our new Online PVG Application Request Form (SG03a) enables the Safeguarding Service to gather essential applicant information required for PVG recording purposes. This is important as we will no longer see the applicant’s completed PVG application form.
This service allows PVG applications to be submitted more efficiently and accurately. Disclosure applicants can enter their information online and have it validated as they go through the form thus reducing the number of incorrect applications being returned.
The new online process will enable a quicker overall turnaround time from start to finish and allow PVG clearances to be issued more quickly as a result.
Please refer to the FAQ below for further information and a step-by-step as to how the new process will work.
Should you have any queries about the new process, please do not hesitate to contact the Safeguarding Service.
All volunteers and paid staff engaged in regulated work with the Church of Scotland, and as defined in schedules 2 and 3 of the Protection of Vulnerable Groups (Scotland) Act 2007 must become members of the PVG scheme.
You can either email the Safeguarding Service or call us 0131 240 2256.
Due to the current Coronavirus concerns, we are operating with most staff working from home in accordance with advice issued by the UK and Scottish Governments. Whilst we will continue to do our best to provide an uninterrupted service there is the potential for some delays in dealing with business. We therefore ask for your patience and confirm that we will reply to your message as soon as we are able to do so.
PVG Scheme current guidance and forms
- Safeguarding handbook 2: safe recruitment for safeguarding forms referred to in Safeguarding Handbook 2 see key publications.
- Determining PVG Scheme membership For additional guidance on regulated work with protected adults please see Clarification about the PVG Scheme and regulated work with protected adults in the Key Publications section
- FAQ for Online Applications
- SG03a Online PVG Application Request Form
- PVG Self-Disclosure guidance
- PVG Self-Disclosure form
- PVG Scheme Application Coversheet (must accompany all Online PVG Application Request Forms being submitted to the Safeguarding Service)
- Clarification about the PVG Scheme and Regulated Work with Adults
Guidance on Basic Disclosure
Forms for recruiting Safeguarding Coordinators and volunteers
- Application Form for volunteer or paid workers doing regulated work in congregations
- Volunteer transfer form
- Reference request
- The Volunteer Worker Job Description and Declaration
- Registration of Coordinator Form
- Your Responsibilities When You Join the PVG Scheme
Boys' Brigade Leader Registration Forms
Boys’ Brigade Leader Registration Form (LREG1) is the Boys Brigade application form and should be completed as per the guidance on the form for any new Boys’ Brigade Leader.
Congregational Safeguarding Register (SG7)
Every Kirk Session is required to maintain an accurate record of personnel working with children and protected adults as in the Protection of Vulnerable Groups (Scotland) Act 2007. This record will be checked at annual and Presbytery inspections. It will also be used by the Safeguarding Service to audit for accuracy. It is extremely important that the congregational register is kept up to date and is accurate.
No Longer Undertaking Regulated Work with the Church of Scotland (SG22)
If a volunteer or paid worker is no longer undertaking regulated work with the Church of Scotland, it is important that both the Safeguarding Service and Disclosure Scotland are notified as soon as possible. Disclosure Scotland continually monitor PVG scheme members' records for vetting information, including criminal convictions that may affect their suitability to work with vulnerable groups. This is an unnecessary intrusion into someone’s private life if they are no longer undertaking regulated work and means that the Safeguarding Service may receive information that they are not entitled to.
The volunteer must contact Disclosure Scotland directly on the details below. The Safeguarding Co-ordinator and the volunteer or paid worker should together complete the form below and forward it to the Safeguarding Service as soon as possible. If the Safeguarding Co-ordinator is unable to make contact with the volunteer or paid worker, please fill in the form to that effect and forward it to the Safeguarding Service.
Change to PVG Scheme Member Details
Please inform Disclosure Scotland of any changes to your personal details.
Disclosure Scotland’s instructions on how to manage your PVG membership can be found here
Disclosure Scotland contact details: Disclosure Scotland, PO Box 250, Glasgow, G51 1YU.
Safeguarding Service contact details: The Church of Scotland, Safeguarding Service, 121 George Street, Edinburgh, EH2 4YN
E: firstname.lastname@example.org T: 0131 240 2256