Church of Scotland Faith Nurture Forum is providing you with this information to comply with data protection laws and to ensure that you are fully informed and we are transparent in how we collect and use your personal data.
Who is collecting the information?
The Church of Scotland is the Data Controller. We have an appointed Data Protection Officer (DPO), Alice Wilson, who can be contacted by emailing: Privacy@churchofscotland.org.uk
We have an appointed Data Protection Officer (DPO), Alice Wilson, who can be contacted by emailing: email@example.com
Why are we collecting it and what are we doing with it (Purpose)?
The information we are collecting is for the administration purposes of the Pre-Retirement Conference. The information will be used to provide the best experience at the event, and to provide information to you for the event.
Your Personal Data
We collect your name, dietary requirements and accessibility needs. We also collect the next of kin contact details you provide voluntarily to us for the event.
The lawful basis for processing
The lawful basis for this purpose is UK GDPR 6(1)(a) "the data subject has given consent to the processing of his or her personal data for one or more specific purposes"
Who we share your personal data with
We collect your information as provided at registration through the Eventbrite platform as a processor.
The use of the Eventbrite platform means that data may be stored on back-up servers in the USA. However, Eventbrite have provided assurances to the Church that they store the data in the UK only and an appropriate contract is in place.
We share information with the hotel venue for the Conference provision and to ensure appropriate dietary and accessibility needs are addressed. The data is also shared within the Church of Scotland Pensions Department for information for those attending
Details of data transfers to any third countries or international organisations
We collect your information as provided at registration through the Eventbrite platform.
The use of the Eventbrite platform means that data may be stored on back-up servers in the USA. However, Eventbrite have provided assurances to the Church that they store the data in the UK only.
How long do we hold the personal data?
We hold the data for the timeframe of the event and the following three years after. After that the record of attendance will be destroyed following Church procedures.
Individuals' rights in relation to this processing
Individuals have a number of rights under data protection laws. These are detailed in the Church of Scotland Privacy Centre your rights and choices. Not all rights are absolute and some only apply in relation to the lawful basis for processing. For this purpose, the only right that does not apply is the Right to Object. All other rights apply. If you want to exercise any of your rights please contact the DPO at Privacy@churchofscotland.org.uk