Privacy Notice for Future Focus Gathering
Church of Scotland Faith Action is providing you with this information to comply with data protection laws and to ensure that you are fully informed and we are transparent in how we collect and use your personal data.
Who is collecting the information?
Church of Scotland is the Data Controller. We have an appointed Data Protection Officer (DPO), Alice O'Sullivan, who can be contacted by emailing: Privacy@churchofscotland.org.uk
Why are we collecting it and what are we doing with it (Purpose)?Â
There is an event concerning the devolving of ‘managing' Future Focus from the national office to presbyteries. The data is collected for organising the event, including inviting and involving Mission Officers and volunteer facilitators at the event. The event is held at The National Christian Outreach Centre in Perth.
What personal data do we collect?
Name, address, email address, phone number, dietary and accessibility requirements.
As we are collecting dietary and accessibility requirements and as there is an implication of religious beliefs for this event, we are also processing special category data and there are additional safeguards in place.
How are we collecting this information? What is the source?
The event is organised by sending email invitations and/or phone calls to the individuals. The source of the emails are from the Church central database.
The lawful basis for the processing
Under UK GDPR Article 6(1)(a) "the data subject has given consent to the processing of his or her personal data for one or more specific purposes"
As special category data is also collected the lawful basis for processing is UK GDPR Article 6(2)(a) "the data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where domestic law provides that the prohibition referred to in paragraph 1 may not be lifted by the data subject."
Who we share the information with:
The event is organised partly via email invitation which involves use of Microsoft. We have an appropriate contract in place and any data held by Microsoft is held within the UK/EEA. The detail of the event is only shared within the team, the trainer and those attending.
We do not share data with the National Christian Outreach Centre, they only receive numbers of attendees and any dietary requirements, e.g. numbers for gluten free diet etc. The Centre does not receive any personal data.
Details of data transfers to any third countries or international organisations
This does not apply for this processing activity.
How long do we hold the personal data?
We only hold event information for 6 months before destroying securely following Church procedures.
Individuals’ rights in relation to this processing
Individuals have a number of rights under data protection laws. These are detailed here. For the purposes of this processing, all the rights apply except for the right to object. If you wish to exercise any of your rights, please contact the DPO at Privacy@churchofscotland.org.uk and your request will be processed accordingly and responded to within the one month deadline.